Writing Competition

Terms and Conditions

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  1. The Cricket Writing Competition is organised by Hastings & St Leonards Priory Cricket Club. Entries must be submitted by an adult including parents, guardians and teachers on behalf of a child. The adult submitting the entry agrees to these terms and conditions by sending an entry to email cricket@hastingspriory.com

  2. The Cricket Writing Competition is open to children and young people aged 6 to 18 from 21st January 2020 until 31st March 2020, 5pm.  We reserve the right to request proof of age, identity and eligibility. 

  3. Entrants can submit a news article, a match report, a story or a poem about the sport of cricket or the Hastings & St Leonards Priory Cricket Club. Poems need to be at least 120 words (including free verse), other articles at least 350 words and no entry more than 500 words. Submissions are sent by email to cricket@hastingspriory.com putting 'Cricket Competition' into the subject line. In the email body it needs to provide the entrants age, their name, the adults name, the adult's contact telephone number and the adult's email address. Please do not provide any further personal information. Entries may be accompanied by drawings but do not have to.

  4. An adult is required to approve the entry as stated under point 1 and agree to these terms and conditions which includes the adult's consent for us to use the entry as well as any accompanying drawings submitted on behalf of the entrant.

  5. The contact information provided will only be used as part of the competition, including sending the adult competition related information. For further data protection related information please see Annex A below.

  6. Entries close on 31st March 2020 at 5pm (GMT). Submissions received afterwards will not be considered.

  7. One entry per young person. Should more than one entry be submitted then the first one will be entered.

  8. Entries to be written into the email body, on word, pages or PDF. Handwritten entries must be scanned and sent as an easily readable PDF. 

  9. Entries must be an original piece written by the entrant and must not infringe the rights of any other party. 

  10. The entry must not name the child or their school. It is very important that children do not include any personal detail about themselves.

  11. Entries must not contain obscene, offensive, defamatory or unsuitable in line with these terms and conditions.

  12. Winning entries will be notified by 30th April 2020.

  13. Entrants retain the copyright of their entries but grant Hastings & St Leonards Priory Cricket Club a non-exclusive royalty free licence to publish, broadcast and post the entry and accompanying drawings in print and online. This licence will be deemed to include all necessary rights and permissions to enable Hastings & St Leonards Priory Cricket Club to use it for the fulfilment of prizes and to administer the competition. 

  14. The story title, entrant name and age will be published with an entrant. Please see Annex A below.

  15. The first round will be judged and creates a shortlist.  The shortlist will be published online and may be included in a book (subject to the number of entries and resulting shortlist).

  16. One winner will be selected per category with a runner up prize given out per category. Each category winner will have their entry published in the Hastings Observer.

  17. Prizes will be selected by our sponsors.

  18. Hastings & St Leonards Priory Cricket Club's decision is final. No correspondence will be entered into.

  19. Hastings & St Leonards Priory Cricket Club reserves the right to disqualifies any entry it deems in breach of any of these terms and conditions, or to withhold a prize if in its opinion entries did not reach the required standard.

  20. Hastings & St Leonards Priory Cricket Club reserves the right to amend these terms and conditions or cancel the competition at any stage, if deemed necessary in its opinion or if due to circumstances out of its control.

  21. Hastings & St Leonards Priory Cricket Club does not accept any responsibility for technical failure, malfunction with or in conjunction with any IT system, access or similar which may result in an entry being lost or not properly recorded or registered. Proof of sending is not proof of receipt. 

  22. These terms and conditions are governed by English law.

Annex A - Cricket Writing Competition Privacy Notice

This privacy notice is for entrants to the Hastings & St Leonards Priory Cricket Club Competition ("the Club").
It explains how the Club collects, uses and shares the personal data provided in connection with the competition, and your rights in relation to such personal data.

In this Notice, “we”, “our” and “us” refers to Hastings & St Leonards Priory Cricket Club. “Your” refers to the adult submitting the entrant’s article / story and any accompanying drawings.

As a result of your engagement with the Club we will hold your “personal data”, i.e. information in a form that identifies you as an individual (often referred to as “data” in this Notice) and the personal data of the child who has written the entry.

The Club is the data controller of the information it collects and processes as described in this Notice. This means that it has the core legal responsibility to safeguard the information and ensure it is processed lawfully. The law is set out in the EU General Data Protection Regulation (called “GDPR”) and a new UK law, the Data Protection Act 2018. In particular the Club must:

• Take steps to ensure that the data it processes is accurate and up to date;
• Give you clear information about its processing of personal data, in one or more Privacy Notices like this one;
• Only process personal data for specific purposes described to you in a Privacy Notice, and only share personal data with third parties as provided for in a Privacy Notice; and
• Keep the personal data secure.

How we collect personal data

We collect your personal data and the personal data of the child who has written the entry from the information you provide to us when we confirm you to be the competition winner. This may consist of your name, contact details including address, the child’s name and age.

How we use the personal data

The personal data provided will be used by the Club for the purposes of managing and administering the competition, including checking the entrant’s eligibility to apply, providing competition-related information and notifying the winning entrants.

The Club's volunteers involved in administering the competition will have access to the personal data provided. 

We will publish winning and runner up entrants’ names and their ages when we publish their entries both in print and online incorporating our Social Media, website and the Hastings Observer. 

The basis for processing your information

When we use your data and the entrant’s data as set out above, this processing is necessary for the performance of the contract between you and the Club (i.e. the contractual arrangements dealing with your/ the entrant’s participation in the competition).

Your rights

You have a number of rights in relation to our processing of your data. In summary these are:

• Right to request access to your data as processed by BU and information about that processing (“subject access request”)
• Right to rectify any inaccuracies in your data
• Right to request erasure of your data from our systems and files
• Right to place restrictions on our processing of your data
• Right to object to our processing of your data; using this right in conjunction with the competition will result in our inability to include your entry
• Right to data portability: where we are processing data that you have provided to us, on the basis of consent or as necessary for the performance of a contract between us, you have the right to ask us to provide your data in an appropriate format to you or to another controller.

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

We will securely destroy any and all personal data collected as part of this competition three months after the closing date.

Exercising your rights as a data subject

If you have any questions or concerns about our processing of your data, please contact us.

If you would like to exercise any of your rights as outlined above, you can contact the us as outlined in our website's Privacy Policy.

We will always aim to respond clearly and fully to any concerns you have about our processing and requests to exercise the rights set out above. However, as a data subject if you have concerns about our data processing or consider that we have failed to comply with the data protection legislation then you have the right to lodge a complaint with the data protection regulator, the Information Commissioner:

Online reporting: https://ico.org.uk/concerns/
Email: casework@ico.org.uk
Telephone: 0303 123 1113
Information Commissioner’s Office
Wycliffe House
Water Lane